What is the difference between Loop and SharePoint?

SharePoint is for documents that are finished and need to be kept. Loop is for work still in motion: notes, decisions, running lists. Our rule of thumb: if it must be findable in five years, it belongs in SharePoint.

Can Loop replace our team wiki in Notion?

For most SMEs, yes. You lose some formatting flexibility, but you gain that it sits in the same environment as Teams and Outlook, with no extra subscription. We migrate the existing pages across.

Will this stay manageable or become a second junk drawer?

That depends entirely on the boundaries you set up front. Which is why we start there rather than with creating workspaces: without an agreement on what goes where, you simply add another place for information to disappear.

Tools & Technologies

Microsoft Loop

Shared workspaces for knowledge that does not belong in a document.

Project Management

What is Microsoft Loop?

Microsoft Loop is the place for work that is still moving: notes, decisions, checklists and overviews you keep up together. Where SharePoint is about documents that are finished, Loop is about what is being agreed along the way.

The distinctive part is components. A table, task list or status overview you build in Loop can be pasted into a Teams chat or an Outlook email, and it stays the same table everywhere. Update it in the chat and it changes in the workspace too. That removes the endless question of which version is current.

For an SME, Loop is most useful as a team wiki and a project workspace: how we work, what was decided, what is still open. Exactly the kind of knowledge that otherwise stays locked in inboxes and people's heads.

Key benefits of Microsoft Loop

Workspaces per team or project, with pages you maintain together
Components that stay in sync across Teams, Outlook and Word
Everyone in the same page at once, without emailing versions around
Works as a team wiki: agreements, procedures and decisions in one place
Part of Microsoft 365, with storage inside the same environment
Runs in the browser and on the phone with nothing to install

Our approach

How we deploy Microsoft Loop

We start by drawing the line: what belongs in Loop, what in SharePoint and what in Planner. Without that agreement you end up with three places holding the same information and nobody trusting any of them. Then we set up the workspaces per team or project, build templates for recurring pages such as a project kickoff or a weekly meeting, and train the team on using components.

Discuss your project

What we add

A clear split between Loop, SharePoint and Planner, written down and explained
Templates for project kickoff, meetings and decision records
A team wiki that actually gets maintained because it sits where people work
Components in the right place, so a status lives in exactly one spot
Archiving agreements, so finished workspaces do not linger

Real-world applications

What we build with Microsoft Loop

Team wiki with procedures and agreements, maintained by the team itself

Project workspace holding decisions, open points and owners

Meeting notes filled in together during the meeting itself

Status overview living as a component in the project Teams chat

Onboarding page per role, linking through to the right documents

Return on investment

What does Microsoft Loop deliver?

The gain is hard to express in hours and sits in what stops getting lost: agreements never written down after a meeting, and new joiners spending weeks working out how things are done. A team wiki that is actually current shortens that onboarding noticeably.

Calculate your ROI

Measurable results

We define clear KPIs before every project and measure results after implementation. You always know what the tool delivers.

Common pitfalls

What goes wrong without guidance

We've seen these mistakes with Microsoft Loop in practice. We help you avoid them from the start.

Without boundaries Loop becomes a fourth place information might be hiding
Loop does not replace SharePoint: final documents belong there
Governance and retention work differently from classic documents: settle that first
External participation needs the same care with permissions as Teams guests

Integrations