Which M365 license level do you recommend for an SME?

For most SMEs, Business Standard (€12.50/user/month) is the best choice: full Office apps, Exchange, Teams, SharePoint and Power Automate included. Add Business Premium when you need advanced security.

Can you optimize our existing M365 environment?

Yes. We audit your current M365 usage, identify quick wins and propose an optimization plan. We restructure Teams, SharePoint and build Power Automate flows that immediately save time.

Tools & Technologies

Microsoft 365

The complete productivity suite with powerful automation via Power Automate.

Automation

What is Microsoft 365?

Microsoft 365 (formerly Office 365) is more than Word, Excel and Outlook. It is a complete ecosystem of productivity and automation tools that forms the backbone of millions of businesses worldwide. With Power Automate, Teams, SharePoint and deep integration between all M365 apps, you have a powerful automation platform without extra tooling.

Power Automate (included in most M365 subscriptions) lets you build workflows that automatically process documents, handle approval processes and synchronize data between M365 apps and external systems. For businesses already running on Microsoft, this is the most logical first step towards automation.

Datacaps sets up the M365 ecosystem optimally: from SharePoint structure to Teams channels to Power Automate flows that save your employees time every day.

Key benefits of Microsoft 365

All-in-one: email, calendar, cloud storage, Teams, automation in one subscription
Power Automate included for workflow automation at no extra cost
Deep integration between all M365 apps (Outlook, Teams, SharePoint, Excel)
Enterprise-grade security: MFA, DLP, compliance tools, audit logs
Copilot AI features for productivity gains
Over 500 connectors for external apps

Our approach

How we deploy Microsoft 365

We help businesses set up or optimize their M365 environment structurally. From a logical Teams structure and SharePoint intranet to Power Automate flows for approval processes and document management to connecting M365 with external CRM or ERP systems. We train employees and ensure the tools are used as intended.

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What we add

M365 environment set up as one coherent ecosystem, not a collection of loose tools
Power Automate flows aligned to your specific business processes
Security and compliance correctly configured (MFA, DLP, roles)
Training so employees actually use the tools
Integration with external tools like HubSpot, n8n or ERP systems

Real-world applications

What we build with Microsoft 365

Automated approval workflows for contracts and quotes via Power Automate

Central intranet on SharePoint for knowledge management and onboarding

Teams channel structure per client or project for clarity

Automatic reports generated from Excel and sent via Outlook

Sync Outlook calendar with CRM for automatic appointment entry

Return on investment

What does Microsoft 365 deliver?

Well-configured M365 environments reduce time spent on email management, file searching and manual approval processes by 20-35%. For a team of 10 employees, this can deliver 50-100 hours per month.

Calculate your ROI

Measurable results

We define clear KPIs before every project and measure results after implementation. You always know what the tool delivers.

Common pitfalls

What goes wrong without guidance

We've seen these mistakes with Microsoft 365 in practice. We help you avoid them from the start.

Without structure, Teams and SharePoint quickly become a chaotic file dump
Power Automate is powerful but requires configuration — not everything works out-of-the-box
License types determine which features are available — the wrong choice costs money or functionality

Integrations